Enrollment & User Roles

Each instructor has the ability to give other faculty and staff access to their own current and past eConestoga course shells, and to control what level of access any other instructor has in that course.

Adding new enrollments

Go into your course and click Course Tools -> Classlist.
Click “Add Participants”, then “Search and Enroll Users”.
Search for the person to be added. You can search by name or by network name (e.g., jsmith).
Find the desired person in the results, check the box beside their name, and assign them a Role (see "Course Roles" below). If the Section option is presented, choose one (usually there will be only one option).
Click “Enroll selected Users” at the bottom.

Changing a user's Role

Go into your course and click Course Tools -> Classlist.
Check the box beside one or more users.
Above the list of enrolled users, click “Enrollment”.
You will be taken to a screen that lists the name and current enrollment status of each user you checked; change the Role for any user(s) you wish.
Click “Save” at the bottom to update the users' roles.

Unenrolling users

Go into your course and click Course Tools -> Classlist.
Check the box beside one or more users.
Above the list of enrolled users, click “Unenroll”.
A prompt will ask whether you really want to unenroll the user; click “Yes”.

Course Roles

When you enroll another user in any course, they can be added with a number of different Roles, each of which has a different level of access within your course.

	View Content	Communicate	Submit Assignments	Edit Course	Grade Assignments	Copy From	Copy Into
Student	YES	YES	YES	NO	NO	NO	NO
Instructor	YES	YES	NO	YES	YES	YES	YES
Observer	YES	YES	NO	NO	NO	NO	NO
Teaching Assistant	YES	YES	NO	NO	YES	NO	NO
Copy Access Only	YES	NO	NO	NO	NO	YES	NO
Group Leader	YES	YES	NO	YES	YES	YES	YES
Accessibility Services	YES	NO	NO	NO	NO	NO	NO
Model Editor	YES	YES	NO	YES	YES	YES	YES
Model Viewer	YES	NO	NO	NO	NO	YES	NO

Student: A Student has “View” access to all content in a course, and can complete assessments and use communication tools.
Instructor: An Instructor can view and edit all content and activities in a course, but can't complete assessments.
Observer: An observer has “View” access to all content in a course, but can’t complete assessments.
Teaching Assistant: A teaching assistant can view course content and grade submitted student assignments, but lacks all other editing capabilities.
Copy Access Only: If you enroll another Instructor in your course with the Copy Only role, that instructor can view your content, and can choose your course as a source when copying content into their own course shell. This will be that user’s only Instructor-level capability in your course; for all other purposes, they are an observer. Note: Certain assessment types, such as Assignment Submission Folders, are completely invisible to users with Copy Access. A user with Copy Access will be able to see all of these invisible assessments once they are copied into that user's own course.
Group Leader: This is a special Instructor role used only within School Groups, Program Groups, and certain specially-created course shells. The only functional difference between a Group Leader and an Instructor is that a Group Leader can enroll “Students”, while an Instructor cannot.
AccessibilityService: This role has the same rights as an Observer, and is used to denote the presence of an Educational Assistant, Notetaker, Sign Language Interpreter, or other aide providing assistance to one or more students in your course. This access is necessary for these employees to fully support their assigned students. Assessibility Services enrollments are typically handled by the Online Learning Centre at the start of the semester, but instructors do have the ability to enroll these users in cases of urgent need.